Edit source data

The Edit source data feature allows you to correct data issues to ensure that your VAT Return is complete and accurate.

For example, insurance disbursements can sometimes be miss-coded in the ERP system and have VAT incorrectly recorded at 20%.  These instances can be identified in the data preview and corrected as required.

You can access this feature from the Upload Files tab by selecting the file you wish to edit from the Uploaded files table.  This will launch a new browser window where you file contents will be displayed. Each data row has a selection box and an edit icon displayed at the beginning of the row.   To edit your data:

  1. Click on the Edit icon for the data row that you wish to edit.   

  1. The Action menu is now displayed, giving you the option to Block, Exclude or Edit your data row.

  1. Select the Edit data option.

  2. The Edit transaction data dialog will appear for the selected row.

  1. You can now make the changes required.

  2. You will need to provide a reason for the changes you have made (this is mandatory). AlphaVAT will retain a full audit trail of changes and will produce a reconciliation report detailing the updates that need to be made in the accounting system containing the digital records.

  3. Once you are ready click on the Save and update now button.

  4. This will take you back to the Preview data screen.  The Row you have amended will display the Edit button in green.  If you select the row again and click on Edit data, you will see the original data values and the current new data values.  Clicking on the Clear edits and restore original row button will reverse the changes.

NOTE: We are aware that some users would like to edit multiple rows in one go. This is not currently supported but is on our road map to make this enhancement.

 

 

 

 

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